This privacy statement explains how Hytrans Systems B.V. (hereinafter: “Hytrans Systems”) processes personal data for its business operations. This includes the processing of data through our website (www.hytrans.com) (hereinafter: the “Website”) as well as the processing of data through our application (www.myhytrans.com) (hereinafter: the “Application”). This privacy statement contains information on the categories of personal data we collect, why we collect it, what we do with it, and how we protect it, as well as your individual rights.
For the purpose of processing this information, we are the data controller as defined by the General Data Protection Regulation (“GDPR”). We process your data carefully and in accordance with the applicable privacy law, including the GDPR. If, having read our privacy statement or regarding more general matters, you have any questions or would like to contact us, please use the contact details provided at the end of this privacy statement.
Data processing
We process personal data of (contact persons at) our customers, suppliers, and other relations, of job applicants, visitors of our Website, and users of our Application. We obtain your data from i) you; ii) third parties (such as customers, suppliers, and chain partners); or iii) from public sources such as the Commercial Register and the Chamber of Commerce.
The personal data we may process includes:
- basic information such as your first name, last name, and title;
- contact details such as your email address, postal address, telephone number, the company you work for, and your position;
- financial information such as your IBAN/bank account number;
- IP address, device type, and statistics regarding your use of our Website and/or Application;
- personal data you provide when applying for a job with us, such as an application letter, CV, date of birth, education, and career information;
- all other personal data we obtain from you or about you that we may use for the purposes listed below.
We do not always process all of the above data; this depends on the type of relationship we have with you, the service involved, and/or (if applicable) the consent you have given us.
Purposes for the processing of personal data
We process your personal data for one or more of the following purposes (depending on our relationship with you):
Marketing and acquisition purposes
We use your personal data to send out newsletters, invitations to our events, and other marketing communications that may be relevant to you. If you have agreed to receive marketing, you may always opt out at a later date.
Processing within the context of products and services of Hytrans Systems
We may process your personal data insofar as necessary within the context of the products and services provided by us, including the exchange of personal data for quotations, the execution and completion (including invoicing) of an order or service request.
To comply with legal obligations
We process your personal data insofar as necessary to comply with legal obligations. For example, the collection and storage of personal data and the provision of information to the tax authorities and supervisory authorities.
Applications and recruitment
The data you share with us if you apply with us (via email/mail or via social media) or that we receive via recruiters, is processed by us to contact you for the purposes of our job application procedures and to deal with your job application. We may also process your personal data in the context of (a registration for) an internship at our company.
Use and improvement of our website and application
We process (statistical) data about your visit and use of our Website and/or Application. We do this to analyze and improve the content, layout, and use of our Website and/or Application.
Other processing
We may also process your personal data to handle and/or process any questions or complaints, customer surveys, or feedback. Finally, we may process your personal data to improve and further develop the products and services of Hytrans Systems.
Data processing principles
We process your personal data on the basis of one or multiple of the following legal principles:
- the performance of an agreement with you or to take measures before the conclusion of an agreement;
- a legitimate interest;
- your consent;
- our compliance with legal obligations.
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Sharing your personal data
In some cases, we may share your personal data with third parties. We will only do this when we consider this necessary. We only share your personal data with trustworthy parties and ensure that a transfer of your personal data is subject to appropriate safeguards. We may share your personal data with:
- public authorities such as the tax authorities and supervisory authorities;
- our customers, suppliers, and subcontractors;
- chain partners and other service providers such as banks, insurance companies, accountants, tax advisors, and other advisors;
- external suppliers such as IT service providers, hosting and cloud service providers, and other suppliers to which we outsource support services.
If the third party we share your personal data with is considered a processor within the meaning of the GDPR, we will also conclude a processing agreement with this third party.
Storage of personal data
We will retain your personal data in accordance with the GDPR and specific mandatory retention periods. The data will not be retained for longer than strictly necessary to achieve the purpose for which the data has been collected and to comply with legal requirements. Once this time period has expired, we will destroy your personal data.
Your privacy rights
Under the GDPR, you have the following rights. You have the right to request us to access, rectify, erase, restrict, and transfer your personal data. You also have the right to object to the processing of your personal data. If you wish to exercise your rights, please submit a request by emailing info@hytrans.com.
Please note that individuals’ rights under the GDPR are subject to certain restrictions and may not always be granted. A request may be denied in part or in full following these restrictions, such as legal obligations, the rights of third parties, and the legitimate interests of Hytrans Systems. If we are unable to grant a particular request, we will inform you of this, with a statement of reasons.
Insofar as the processing of your personal data is based on consent, you have the right to withdraw your consent at any time. Any withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. You are also entitled to lodge a complaint to the Dutch Data Protection Authority, the ‘Autoriteit Persoonsgegevens’ (hereinafter referred to as: “AP”). More information can be found on the website of the AP (https://autoriteitpersoonsgegevens.nl/). We would appreciate it if you would contact us first so that we can try to resolve the matter together.
Data security
We take appropriate security measures to limit abuse of and unauthorized access to personal data. For example, we ensure that only authorized persons have access to personal data, that access to and transfer of the personal data is protected by appropriate safeguards such as secured connections and a firewall, and that our security measures are evaluated and updated regularly.
Transfer of personal data outside the EEA
If necessary, we may share information outside the European Economic Area (hereinafter: the “EEA”). When we transfer your personal data outside the EEA, we do so in accordance with the terms of this privacy statement and applicable data protection law.
Cookies
We use cookies and/or similar technologies on our Website. Cookies are small text files that can be used by websites to make a user’s experience more efficient. When you visit our Website, we may collect information from you automatically through cookies or similar technologies.
Our Website uses different types of cookies. The functional cookies we use are necessary to make our Website usable by enabling basic functions like page navigation and, for example, remembering your preferences. We use analytical cookies to collect statistical data on the use of our Website so that we can improve our services. The analytical cookies we use are from Google Analytics. We use them to gain insight into, among other things, visitor flows and page views on our Website. We do this in a way that respects your privacy as much as possible. Marketing cookies are used to track visitors across websites.
You can set your browser not to accept cookies, and you can also set your own preferences on our Website. In some cases, however, this may result in certain functions of our Websites no longer working.
Changes to this privacy statement
We may change this privacy statement from time to time. Changes will be published on our Website. It is therefore advisable to consult this privacy statement regularly to keep up to date with any changes.
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Contact information
If you have any questions or requests concerning the processing of your personal data, you can contact us using the following contact details:
Hytrans Systems B.V.
Lemsterpad 56
8531 AA Lemmer
Phone: +31 (0) 514 562 415
Email: info@hytrans.com
Website: www.hytrans.com
Version: May 2026
